Regulation of Access to Personal Data in the Archives: Issues, Trends and Challenges
DOI:
https://doi.org/10.33700/2670-451X.26.1.109-115(2016)Keywords:
access to archives, data protection, personal data, use of archival documentsAbstract
The report is devoted to the difficulties that the archivists face when looking for a balance between the necessity to satisfy the information needs of users and the duty to protect certain types of personal data in archives. It is noted that the processes of revision of existing laws and regulations on access to information are now rising all over the world in order to meet the challenges of the rapid development of technologies and changing public mind. The necessity of reconciliation and harmonization of terms which are used in data protection activity and their definitions is emphasized. In conclusion, the author lists and characterizes the issues that, in her opinion, should be resolved at the international (or European), national levels and in the archival institutions in order to ensure better organization and transparency of access to personal data in the archives.
Downloads
References
Code of Ethics for Archivists. Available at http://www.ica.org/sites/default/files/ICA_1996-09-06_code%20of%20ethics_EN.pdf (accessed on 05.05.2016).
Convention for the Protection of Human Rights and Fundamental Freedoms, the (the European Convention on human rights). Opened for signature in Rome on 4 November 1950, came into force in 1953. Available at http://www.echr.coe.int/Documents/Convention_ENG.pdf (accessed on 05.05.2016).
Data Protection Act 1998. Available at http://www.legislation.gov.uk/ukpga/1998/29/contents (accessed on 05.05.2016).
Directive (EU) 2016/680 of the European parliament and of the council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data by competent authorities for the purposes of the prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties, and on the free movement of such data, and repealing Council Framework Decision 2008/977/JHA 4.5.2016 EN Official Journal of the European Union L 119/89. Available at http://ec.europa.eu/justice/data-protection/reform/files/directive_oj_en.pdf (accessed on 05.05.2016).
H.R.1704 - Personal Data Notification and Protection Act of 2015. Introduced into the Congress 03/26/2015. 04/29/2015 Referred to the Subcommittee on the Constitution and Civil Justice. Available at https://www.whitehouse.gov/sites/default/files/omb/legislative/letters/updated-data-breach-notification.pdf (accessed on 05.05.2016).
Kecskeméti C., Székely I. (2005). Access to Archives: A Handbook of Guidelines for Implementation of Recommendation No R (2000)13 on a European Policy on Access to Archives. Council of Europe, 2005. P. 11 Privacy Act (R.S.C., 1985, c. P-21) Available at http://laws-lois.justice.gc.ca/eng/acts/P-21/ (accessed on 05.05.2016).
Privacy Act Reform in an Era of Change and Transparency. Available at https://www.priv.gc.ca/parl/2016/parl_sub_160322_e.asp (accessed on 05.05.2016).
Recommendation No. R (2000) 13 of the Committee of Ministers of the Council of Europe to member stateson a European policy on access to archives (Adopted by the Committee of Ministers on 13 July 2000, at the 717th meeting of the Ministers’ Deputies). Available at https://rm.coe.int/CoERMPublicCommonSearchServices/DisplayDCTMContent?documentId=09000016804cea4f (accessed on 05.05.2016).
Regulation (EC) No. 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Official Journal L 008, 12/01/2001 P. 0001 – 0022. Available at https://secure.edps.europa.eu/EDPSWEB/webdav/site/mySite/shared/Documents/EDPS/DataProt/Legislation/Reg_45-2001_EN.pdf (accessed on 05.05.2016).
Regulation (EU) 2016/679 of the European parliament and of the council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) 4.5.2016 EN Official Journal of the European Union L 119/1. Available at http://ec.europa.eu/justice/data-protection/reform/files/regulation_oj_en.pdf (accessed on 05.05.2016).
Курникова И.А. (2005). Доступ к персональным данным: законодательство и практика (отечественный и зарубежный опыт): Методическое пособие / Росархив, ВНИИДАД. М., 2005.
Химина Н.И. и др. (2015). Использование архивных документов, содержащих конфиденциальную инфор- мацию, охраняемую законодательством (за исключением государственной тайны): Методические рекомендации. (at press).