http://journal.almamater.si/index.php/Atlanti/issue/feed Atlanti 2019-05-22T14:37:07Central Europe Daylight Time dr. Peter Pavel Klasinc peter.klasinc@almamater.si Open Journal Systems <p><strong>Atlanti</strong>&nbsp;(ISSN 1318-0134, E-ISSN&nbsp;2670-451X) is an international review for modern archival theory and practice. It is published by the International Institute for Archival Science of Trieste and Maribor and co-published by Alma Mater Europaea. It has an international editorial board and publishes original research, scientific and professional articles and discussions of archival issues and records management. Atlanti have been published since 1991. It is published once a year in two volumes. The issues are thematic and&nbsp;devoted to the problems in the field of archival science.</p> http://journal.almamater.si/index.php/Atlanti/article/view/294 New Archival Legislation: the Witch Hunt 2019-05-22T14:37:07Central Europe Daylight Time Živana Heđbeli ravnateljica@daz.hr <p>General Data Protection Regulation (GDPR) (EU) 2016/679 entered in force in Croatia on May 25, 2018. General Data Protection Regulation regulations still have to be applied. On June 29, 2018 the Croatian Parliament has proclaimed Law on Archives and Archival Records. Personal data of the persons that filled public posts and were members or collaborate of the security services till the May 30, 1990 are accessible without any restrictions regarding the part on performing duties or services. In Croatia there is no person that has been subject to trial only because he/she filled public posts and was members or collaborates of the security services during the socialism. There is no law that will make such trials possible. There are no official registers, released by the competent bodies, which list public officers, members or collaborates of the security service till the May 30, 1990. The unavoidable question arises regarding what criteria archivist should use to determine these persons, where to find relevant data. Why a task that is not and should not be competence of an archive is enforced on archives.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/295 Public Interest to Personal Data: Online Databases of Russian Archives 2019-05-22T14:37:07Central Europe Daylight Time Elena Romanova romanova@vniidad.ru <p>The article describes the difficult choice between public and personal interests which the archivists have to make while providing access to archival documents with personal information. A special attention is given to creation of databases, which facilitate the search for information, but being accessible to the unlimited number of users may cause distress or damage to the data subject or to his/her relatives. By the example of the united open access data bank “Memorial” of the Russian Ministry of defense, it is demonstrated how different the conception of data protection law and archival legislation can be, depending on the circumstances. The imperfection of the legislation which creates many problems for archives gives them at the same time more possibilities for the realization of their social, cultural and educational functions.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/296 Management of Sensitive Data and Archival Finding Aids 2019-05-22T14:37:07Central Europe Daylight Time Miroslav Novak miro.novak@pokarh-mb.si <p>The management of sensitive data in the archival material and in the archival finding aids generate different complex archival professional and technical questions. These are related to legal, ethical, technological, procedural and other aspects of describing the archival material in modern archival institutions. The author presents the methods of passive and active metadata protection of sensitive data, which are implemented in Slovenian public archives. At the same time, he also points out some practical and operative deviations from the system of sensitive data management in the archives and which has the negative influence on the development of those archival professional activities.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/297 Documents, Processes, Transactions: the European Digital Archival (R)Evolution 2019-05-22T14:37:07Central Europe Daylight Time Marta Gaia Castellan marta.castellan@infocert.it Igor Marcolongo igor.marcolongo@infocert.it <p>In Europe the Digital Archival Science is evolving, with regard to the ‘objects’ that we need to preserve (image-copies of the original documents, born-digital documents, video, data transactions), and with regard to tools and trusted services, regulated by EU laws (electronic signatures, seals, time stamps). However, we don’t have a pan-european Regulation for long-term preservation, and each Member State disciplines this service with a national rule. Italy and Slovenia have an excellent Services Accreditation procedure, based on regular audit performed respectively by Agenzia per l’Italia Digitale and Arhiv Republike Slovenije, that attest a high-level of quality and security, presence of qualified staff, trust service provider reliability and compliance with norms and standards.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/298 Changing Finnish Archival Legislation: Substantial Changes in the Shadow of EU Regulations 2019-05-22T14:37:07Central Europe Daylight Time Pekka Henttonen pekka.henttonen@uta.fi <p>The article discusses development of Finnish Archival Acts (1939, 1981, and 1994) and the forthcoming legislation that is currently being drafted. The acts have traditionally defined the position of the National Archives in the society and given it the power decide about permanent retention and to instruct and guide public records creators. The new legislation will weaken the status of the National Archives essentially. It will also bring terminological confusion and break current appraisal practices. The paper is based on literary sources.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/299 Personal Data Protection and Access to Archives in Ukraine: From the National and International Perspective 2019-05-22T14:37:07Central Europe Daylight Time Maryna Paliienko mpaliienko@gmail.com <p>The article is devoted to the analysis of the General Data Protection Regulation, which came into force on May 25, 2018, on the territory of the member states of the European Union, in comparison with the legislation on personal data that operates in Ukraine. The following basic concepts such as “personal data”, “personal data bases”, “information protection”, “the right to access to information”, “the right to erasure” are considered. Special attention is paid to the activities of archives in collecting, processing, storing and providing access to documents that contain personal information. It is analyzed the Laws of Ukraine “On Information”, “On Protection of Personal Data”, “On Access to Public Information”, “On the National Archival Fond and Archival Institutions”. It has been pointed out that the GDPR has very important value for European socio-political and economic life, for working out data protection standards and a new international privacy protection framework.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/300 Spanish Legislation on Access to Records: the Case of the University of Navarra 2019-05-22T14:37:06Central Europe Daylight Time Yolanda Cagigas Ocejo ycagigas@unav.es Ines Irurita Hernández irurita@unav.es <p>This article analyses current Spanish legislation on access to public and private archives. It details the general legal regulations on access to records and the specific regulations on the right to honour, personal and family privacy, and personal image, as well as the regulations on intellectual property and the protection of personal data (which are also compared to the corresponding European regulations). The article also examines the regulations governing a specific period in Spanish history: namely, that of the Civil War and subsequent Franco dictatorship. Finally, the authors present the case study of a private archive and discuss the regulations governing access to the archive of the University of Navarra.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/301 Some Aspects of GDPR Implementation in NAR 2019-05-22T14:37:06Central Europe Daylight Time Bogdan-Florin Popovici bogdanpopovici@arhivelenationale.ro <p>While the implementation of GDPR raised concerns for archivists in Europe mainly from the perspective of the quality of archives and archival processing challenges, this paper focuses on administrative implication of collecting personal data during the services to the public performed by National Archives of Romania. First, they are identified the main processes where the protection of personal data may be involved, then discuss the challenges and propose some possible solutions. The conclusion is that, if implemented in a smart way, GDPR gives an opportunity for modernization of workflow and reduce of red tape in organizations.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/302 The State Archives of the Republic of Macedonia: Use of Archival Material and Data Protection Pursuant to the Law on Personal Data Protection and the General Data Protection Regulation 2019-05-22T14:37:06Central Europe Daylight Time Svetlana Usprcova svetlana.usprcova@arhiv.gov.mk <p>The aim of this paper is to explain the position of the State Archives of the Republic of Macedonia as guardian of the archival material, which is a subject of use for scientific, academic, administrative, public, publishing, exhibition and other purposes. In the process of use of the archival material, the archivists must be very careful in order to protect confidential, sensitive, legal and other information contained in the archival material, and take some measures in relation to the personal data protection. Herein, the author, also talks about the current Law on personal data protection and the harmonisation of the national law with the European legislation.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/303 International Records Management and Archives Terminology Systems Standardized by ISO and IEC 2019-05-22T14:37:06Central Europe Daylight Time Luidmila N. Varlamova lvarlam@yandex.ru <p>Nowadays terminology issues are getting more and more important due to the introduction of informational technologies into all professional areas including records and archives management. But are the terminological systems used in records management, archives and IT well coordinated? There are international organizations on standardization (e.g. ISO and IEC) which are responsible for the compatibility of international terminology through developing international standards. This article presents the results of our research into the main ISO and IEC standards (e.g. ISO 5127-2017, ISO 15489-2016) used in records and archives management and IT in terms of compatibility of standardized international terminology in these spheres. The main method of our research was the comparative analysis of various definitions of the same terms given in international standards created for experts in the above mentioned areas. Understanding the difference between the «data», «document», «record» is very important for choosing the ways of the protection and storage of the actual objects denoted by these terms. The research has shown that it is too early to speak about the compatibility of terminological systems even used in such close areas as records management and archives. The same is actual for IT terminology when it penetrates these spheres. Yet their terminological systems do not seem fully integrated even in ISO and IEC standards elaborated for these professional areas. However, it will be practically impossible to develop these spheres without coordinating their terminological systems. ISO and IEC standards might be real tools for solving this problem but they are still not appropriately used.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/304 The Archivist Between His Duty to Communicate and the Obligation to Protect 2019-05-22T14:37:06Central Europe Daylight Time Alizata Kouda koudaliz@yahoo.fr <p>Information is an essential and unavoidable fact both in terms of the development of individuals’ leadership and the emergence of companies and societies we’re living in as well. All activities revolve around data and information created or received. These different natural or legal persons aspire to faster access to information. To this end, information and communication technologies are increasingly being used for so-called free access information and need for documentary information managers (archivists, librarians and documentalists) for information related to institutions also increases. With regard to the latter type of information contained in documents held by public administrations, more and more users are wanting to access it, almost without delay, lying on their right to information. However, this consecrated right is not without restriction. These restrictions are linked, among other things to the safety of the state and to the protection of privacy. In this context, the guarantors of the institutional memory that are the archivists, are facing a dilemma: to communicate information to users while ensuring the protection of the privacy of citizens.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement## http://journal.almamater.si/index.php/Atlanti/article/view/305 The Impact of the General Data Protection Regulation on Archives in Austria 2019-05-22T14:37:06Central Europe Daylight Time Elisabeth Schöggl-Ernst elisabeth.schoeggl-ernst@stmk.gv.at <p>The General Data Protection Regulation gets Austrian archival legislation and administration moving. Because of the General Data Protection Regulation, it is necessary to amend Austrian Archival Legislation. Before the General Data Protection Regulation came into force Archives as well as other administration departments had to list all processed personal data. The paper deals with different processed personal data, which had to be notified and with the problem that many administration bodies wanted to get rid of their records before the end of May. How private archives are affected and which measures they had to take the author will discuss in this paper.</p> 2018-11-12T00:00:00Central Europe Standard Time ##submission.copyrightStatement##