International Records Management and Archives Terminology Systems Standardized by ISO and IEC

  • Luidmila N. Varlamova Russian State University for the Humanities
Keywords: records management, archives, terminology, standardization, data, document, record, informational technologies


Nowadays terminology issues are getting more and more important due to the introduction of informational technologies into all professional areas including records and archives management. But are the terminological systems used in records management, archives and IT well coordinated? There are international organizations on standardization (e.g. ISO and IEC) which are responsible for the compatibility of international terminology through developing international standards. This article presents the results of our research into the main ISO and IEC standards (e.g. ISO 5127-2017, ISO 15489-2016) used in records and archives management and IT in terms of compatibility of standardized international terminology in these spheres. The main method of our research was the comparative analysis of various definitions of the same terms given in international standards created for experts in the above mentioned areas. Understanding the difference between the «data», «document», «record» is very important for choosing the ways of the protection and storage of the actual objects denoted by these terms. The research has shown that it is too early to speak about the compatibility of terminological systems even used in such close areas as records management and archives. The same is actual for IT terminology when it penetrates these spheres. Yet their terminological systems do not seem fully integrated even in ISO and IEC standards elaborated for these professional areas. However, it will be practically impossible to develop these spheres without coordinating their terminological systems. ISO and IEC standards might be real tools for solving this problem but they are still not appropriately used.


ISO 5127-2017 Information and documentation - Vocabulary. -

ISO 15489-1-2016 Information and documentation -Records management -Part 1: Concepts and principles. -

ISO/IEC 11179-5-2015 Information technology - Metadata registries (MDR) - Part 5: Naming principles. -

ISO 9000 - 2015 Quality management systems - Fundamentals and vocabulary.

ISO/IEC 27000 - 2014 Information technology - Security techniques - Information security management systems - Overview and vocabulary. -

ISO 25964-2-2013 Information and documentation - Thesauri and interoperability with other vocabularies - Part 2: Interoperability with other vocabularies. -

ISO/IEC 20944-1:2013 Information technology - Metadata Registries Interoperability and Bindings (MDR-IB) - Part 1: Framework, common vocabulary, and common provisions for conformance. -

ISO 13008:2012 Information and documentation - Digital records conversion and migration process. -

ISO 10209-2012 Technical product documentation - Vocabulary - Terms relating to technical drawings, product definition and related documentation. -

ISO 25964-1:2011 Information and documentation - Thesauri and interoperability with other vocabularies - Part 1: Thesauri for information retrieval. -

ISO 30300-2011 Information and documentation - Management systems for records - Fundamentals and vocabulary. -

ISO/IEC 15939:2007 Systems and software engineering - Measurement process. -

ISO 15489-1-2001 Information and documentation -Records management -Part 1: General. - http://www.iso. org.

CEI/IEC 82045-1:2001 Documentation management. Part 1: Principles and methods. -

ISO 5127-2001 Information and documentation - Vocabulary. -

Varlamova L. (2018) Aspects of compatibility of Russian and international standardized terminology used in records management and archives. //Alma Mater Europaea. ECM. Archives in the service of people - People in the service of archives. - Proceeding book. Maribor, 10.03.2018. pp. 52-56.

Varlamova L., Bayun L., Bastrikova K. (2017) Records management: English-Russian annotated dictionary standardized terminology. - Moscow, 2017 - p. 398. (Варламова Л.Н., Баюн Л.С., Бастрикова К.А. Управление документами: Англо-русский аннотированный словарь стандартизированной терминологии. - M.: Изд-во «Спутник +», 2017. - 398 с.). ISBN 978-5-9973-4489-4.

How to Cite
Varlamova, L. (2018). International Records Management and Archives Terminology Systems Standardized by ISO and IEC. Atlanti, 28(2), 99-109.